Special  Land Titles in Uganda 

Special land Titles in Uganda  : Special title is certificate of land title issued to the registered proprietor by registrar where his or her or their copy or duplicate owners is lost, damaged or ordered by court.

How to Obtain a Special Title.

To gain a special title or replace a lost or damaged title, the following steps have to be taken

• Obtain a police letter about the loss and make application for a special title as provided for indicating the current status of the duplicate title that is either lost, damaged among others.
• Any person with knowledge on how the title got lost, damaged or obliterated should get a lawyer to prepare statutory declaration supporting application for special title. All the necessary fact concerning the loss, damage and obliterated should be indicated in the statutory declaration
• Both the application and the statutory declaration should the signed
• Attach two passport photographs of the person applying for the Special Certificate of Title
• Have the statutory declaration commissioned by oaths
• Take the application for assessment of stamp duty and issuance of declaration slip from lands valuation department or cashier
• Use the declaration slip and bank slip to pay the advised bank
• Submit the application for embossing within the bank
• Pick the embossed application, present it to the cashier at the office of registrar of titles where the land is situated for assessment of Registration Fees
• The cashier issues assessed bank slip including how much to pay, the bank to make the payments in and description of the land
• Proceed to the ban to pay registration fees
• Take the bank slip copes together with application for special title to the cashier’s office to acknowledge payment by stamping on your documents
• Present full set of original documents including payment receipts and photocopies of the same to the Office of Registrar of title for processing
• The photocopies are stamped “Received” and return to you, you should be told when to check
• The file at land registry (white page/original certificate of title) is requested for and retrieved from strong room
• The application for special title is reviewed and approved by registrar who issues instrument number for purposes of issuing a special certificate of title
• Pick the Notice to issue special certificate of title from office registrar
• Proceed to the Uganda Printing and Publishing Cooperation with the notice, pay the gazette fee and submit it for publishing in Uganda gazette.
• After the notice has been published in the gazette, pick three copies from Uganda Printing and Publishing Cooperation Office or agent
• Submit those gazette copies at ministry of lands to acknowledge receipt
• Leave one copy of the gazette at commissioner for land registration at ministry of land housing and urban development.
• Ask for dead prints from mapping/drawing office at the office at the office of registrar of tile or mapping and survey department in Entebbe
• Write a letter notifying the registrar of Title that you published the notice in gazette and that the 30 days have elapsed so that he/she prepares a special certificate of title (the letter is optional)
• Submit the two copies of Uganda gazette and three sets of deed print to the office of registrar of title with letter notifying the registrar (the letter is optional)
• The two copies of the gazette are stamped “Received” and one returned to you, you should be told when to check
• The file at land registry (white page/original certificate of title) is requested for and retrieved from strong room again.
• The registrar authorizes for printing of the title by the typist
• The title is then brought to the registrar for signing and sealing
• Proceed to registrar’s office, present your copies of the application with received stamp to pick your special title.

  Note: The applicant must pay the following fees

15,000/= as Registration fees

10,000/= as Stamp Duty

 5000/= on the Application

5,000/= on the declaration

Documents Required

Documents required to acquire special titles include – Statutory Declaration, Gazette Extract, Passport Photographs and General receipts of Payment.

Time Taken to receive Special Titles (Processing Time)

Processing time to receive special titles may be ten days (1) to four (4) weeks, however when the new digitalized process of the land office is completed, chasing a special land title will be taking minutes instead of weeks.

Validity

A special land title has no validity period as long as it is issued by the authorized body and there must be a genuine case for requesting for a special land title.  

Required Documents

• Two recent passport photos
• Photocopy of the original land title
• Identification ID i.e National identification Card
• General receipts of payment.
• Letter of application for special title
• Gazette extract
• Statutory declaration form

For any help regarding acquisition of special land titles in Uganda , feel free to contact Moorland Consultants limited .